BSRT Graduate School

FAQ & Search

FAQ
I want to become a doctoral student at the BSRT
I have technical dificulties with the application form
I lost my password, what shall I do?

I lost my password, what shall I do?

Answer: 

If you forgot your password please use the link "Lost Password?" underneath the login field.

My certificates comprise more than one page. How can I upload them?

My certificates comprise more than one page. How can I upload them?

Answer: 

You can prepare a single document out of two or more JPG files or PDF files using Adobe Acrobate professional or any similar software package. Most Universities who provide computers will have such a software package or you can ask a friend for help.

Can I send my application by e-mail or by post?

Can I send my application by e-mail or by post?

Answer: 

Please use only the online application form provided on this website and do not send any other type of application by post or e-mail as they will be automatically rejected.

Where can I find the application form?

Where can I find the application form?

Answer: 

To access the application form you have to register first and then login with your user details. Registration will only be possible during the application period.

 

 

The system logs out all the time, what can I do?

The system logs out all the time, what can I do?

Answer: 

Our system is set so that you will be automatically logged out after 15 min of inactivity. We recommend that you write larger text such as the motivation using a text processing software like Microsoft word and save it. Then you can copy the text in the appropriate fields.

Some servers have set the automatical logout in much shorter time intervals. We cannot influence this. If this is the case we highly recommend, that you prepare your application by using a text processing software so that you can copy and paste everything.

I have been invited to the assessment center
What visa do I need for traveling to Berlin?

What visa do I need for traveling to Berlin?

Answer: 

International applicants who are invited to the final admission assessment in Berlin can usually enter Germany on a normal tourist visa. Please contact your local German Embassy for further information.

What do I need to prepare?

What do I need to prepare?

Answer: 

You will have to give a short oral presentation about a scientific project you are currently working on (for example your Master’s thesis or another similar scientific project). Your oral presentation should be no longer than 8 minutes plus 4 minutes for questions and discussion. Please make sure that your presentation will last no longer than the 8 minutes because we will interrupt presentations that are longer than this in order to keep to our schedule for the whole day.

Please send us the title of your presentation and a short abstract (no more that 1500 characters including spaces) summarising the presentation you intend giving at least two weeks before the assessement center. We also require the Power Point file of your presentation before you travel to Berlin so we can set up the equipment in advance. Please send us the file in a format that can be opened with a PC using Windows XP at least three working days befor the assessment center starts.

Who will interview me?

Who will interview me?

Answer: 

You will be interviewed by the Principal Investigators (PI) with responsibility for the projects for which you applied and by the Steering Committee comprising three Professors or their representatives acting as an independent panel. A detailed schedule of your interviews will be send to you a few days before the assessment center commences.

Can I meet other PI’s of the BSRT?

Can I meet other PI’s of the BSRT?

Answer: 

The Assessment Center is organised in sessions. In the beginning of each session we will introduce you to the BSRT faculty who proposed projects for the current call for applications. If you find some groups particularly interesting but don’t have an interview arranged with them, please approach them immediately and ask if they would also give you an appointment.

I want to apply to the BSRT
When is the next call for application?

When is the next call for application?

Answer: 

Here you can find the next call for application. If it does not show a date, we are still in the planning process. If you want to receive an e-mail announcing our calls for applications click here and subscribe to our mailing list.

Where can I find the application form?

Where can I find the application form?

Answer: 

To access the application form you have to register first and then login with your user details. Registration will only be possible during the application period.

Can I send my application by e-mail or by post?

Can I send my application by e-mail or by post?

Answer: 

Please use only the online application form provided on this website and do not send any other type of application by post or e-mail as they will be automatically rejected.

How much is the tuition fee?

How much is the tuition fee?

Answer: 

The only fee BSRT students will have to pay is for the matriculation, which will cost around €300 per semester. This matriculation fee includes the semester ticket which allows students to use the public transport system in Berlin and Potsdam and which is a very cheap alternative to the monthly or yearly subscriptions for public transport.

What do I do if I don’t receive my degree before the application deadline?

What do I do if I don’t receive my degree before the application deadline?

Answer: 

It is not necessary to hold the degree at the time of application. However, you must have been awarded your degree prior to the enrolment into the program.

Have my referees already sent the references yet?

Have my referees already sent the references yet?

Answer: 

We receive a large amount of references and it takes a long time even after the deadline to allocate the refernces to the applications. Therefore we cannot answer this question and we need to ask you to contact your referees directly to confirm if they sent the references.

Shall I contact the supervisor who I wish to join?

Shall I contact the supervisor who I wish to join?

Answer: 

We receive a large amount of applications and the faculty members are very busy and cannot answer questions by the applicants. If you have any questions regarding the BSRT, please contact the coordination office. People who are shortlisted for interviews will have the opportunity to discuss all questions regarding the projects during their visit in Berlin.

Is an English test necessary?

Is an English test necessary?

Answer: 

An English test is not required if you are a native speaker or if you can prove that you did at least two years of your education in English or spent a longer period in an English speaking country. For all others an English test is also not mandatory although we highly recommend applicants provide a proof of their proficiency in English. If an application is very good it will not be automatically excluded simply because an English test was not submitted if we are convinced that the applicant has no problem to communicate in English. A very good command of the English language is required to be able to communicate within the Research School, but the scientific qualifications and the motivation are the important aspects for a successful application.

Will I receive any funding?

Will I receive any funding?

Answer: 

Doctoral researchers and clinical scientist will be funded either by stipends in accordance with the DFG regulations or receive an employment contract in accordance with the salary scales at the Charité.

I am a doctoral student at the BSRT
I want to start my new life in Berlin
What documents do I need to bring?

What documents do I need to bring?

Answer: 

Here is a list of documents you need to bring along

  • Valid passport (with entry visa)
  • Birth certificate
  • Original degree certificates and transcripts
  • Translations of degree certificates and transcripts and if they are not in English or German
  • Vaccination card

Please prepare a few copies of the different certificates and documents, because they may be required during several occasions.

Where can I stay in the first days in Berlin?

Where can I stay in the first days in Berlin?

Answer: 

You may need temporary accomodation for the first few days in Berlin to give yourself time to find a nice place to live. The Humboldt University and the Free University have their own guest houses providing temporary accommodation. Temporary accommodation is also offered at the House of Nations and the Studentendorf Schlachtensee. Please bear in mind that these guest houses are very popular so make the reservation as soon as possible and before you travel to Berlin otherwise they may already be fully booked and you will not have anywhere to stay.

 

What visa do I need to enter Germany?

What visa do I need to enter Germany?

Answer: 

If you are not German or a citizen of the European Union you will need a visa (d-type) for entering Germany. You will receive an official invitation letter from the BSRT coordination office with which you can apply for a visa. Please contact your local German Embassy as early as possible and apply for an initial (d-type), temporary single entry visa. If you want to return to your home country within two month after you arrived in Germany you need to apply for a multiple entry visa. Do not apply for a tourist visa, because this is not sufficient and would require that you return to your home country after a few month!

More information about entry visa for Germany

Do I have to take out medical insurance?

Do I have to take out medical insurance?

Answer: 

When you start doing your doctoral degree in Germany, you are obliged to have a health insurance. You must already be covered from your first day in Germany. So before you travel to Berlin please check with your health insurance if you have medical cover when you travel to Germany. If you are not covered you should take out travel insurance from any standard insurance company in your home country to cover at least your medical care during your journey and the first days in Berlin.

You need to have a health insurance according to the German standards seven days after your arrival at the latest. There are two types of medical insurance companies in Germany those belonging to the public health system which provide insurance for undergraduate students and employees and the private medical insurance companies for self employed persons and employees with a higher income. Stipend holders who do their doctoral degree do not have the status of an employee and they can get insurance from public or private medical insurance companies. Once you get private medical insurance you cannot change to the public health system at all. When you have signed a contract you are bound to this medical insurance company for at least 18 month. Doctoral students with an employment contract have to take out an insurance from the public health system

Click here for more information on health insurance in Germany

Do I need to register my adress?

Do I need to register my adress?

Answer: 

Everybody who lives in Germany must register their German home address at the registration office (Bürgeramt). As soon as you arrive in Germany you must register your current address which may be the address of the guest house in case you have not found a flat yet. You need to take the completed registration form (Anmeldung) and your valid passport to the registration office. Be prepared that it may take 1 to 2 hours before it is your turn at the registration office. When you are registered you will receive the stamped registration confirmation (Anmeldebestätigung). You need this document when you open your bank account and when you apply for a residence permit. Each time when you move, even within Berlin, you will have to go through the same process again and get registered with your new address.

 

Do I need a bank account and how do I open one?

Do I need a bank account and how do I open one?

Answer: 

You must open a bank account. There may be differences in the banks' services and fees so have a look around. When you want to open an account the bank will require at least a confirmation of your employer or group leader that you work here, your passport and a copy of your “Anmeldebestätigung” (See "Do I need to register my address").

How do I apply for a residence permit?

How do I apply for a residence permit?

Answer: 

If you are not German citizen or a citizen of the European Union you must apply for a residence permit (Aufenthaltserlaubnis) at the immigration office in Berlin (Ausländerbehörde). You need to get the residence permit within three month after your arrival in Germany. Bear in mind that it can take up to six weeks to receive the permit so you should apply as soon as possible.

From the 1 September 2011 the electronic residence permit will be issued due to new EU legislation. You will have to carry this visa card type electronic residence permit along with your passport.

We recommend you make an appointment at the immigration office online in order to avoid long waiting hours. You must take all requested documents otherwise you will be sent back. The following documents are required to apply for a residence permit and extended visa:

  • completed application form (click here to download form)
  • two biometric passport photos
  • your valid passport plus a copy of your passport
  • stipend contract or contract of employment
  • copy of your "Anmeldebestätigung" (see "Do I need to register my adress?").
  • copy of your health insurance certificate.

Once you get your residence permit you have to give a copy to the personnel department of your institute.

 

Where can I find a nice place to live?

Where can I find a nice place to live?

Answer: 

Letting accommodation on the housing market
In Germany flats are advertised including bathroom and kitchen which is usually fitted with an electric cooker and a sink. The living room is not included so if you want to have a bedroom and a living room you have to look for a two room flat. The size of the flat is always specified as total floor area in square meters. Flats are usually unfurnished, but if you prefer a furnished flat there are specialized agents where you can look for them. On top of the rent you have to pay the costs for heating and the "Betriebskosten" which are the running costs for the entire building. You have to pay for electricity separate and you must therefore register with an electric power supplier (compare electricity costs; www.billigstrom.net). If your flat is also supplied with gas you have to register with a gas supplier. In most cases when you rent a flat you have to pay a deposit in advance which can amount up to three months rent. When you move out you will get your money back if you don’t have any liabilities towards the landlord.
Here are some important words to understand the description of the costs of an advertised flat.

  • Netto-Kaltmiete: the rent on its own
  • Heizkosten: cost for the heating
  • Betriebskosten: tenants contribution to the running cost of the building
  • Miete inklusive Nebenkosten: rent including the cost for heating and running cost for the building
     

Here are some links to search for letting accommodation on the housing market

Flats & Apartments   Apartment Sharing
 
 
 
 
   
   
   
   
   
   
   
   

Student residences
A fairly cheap option for housing is to rent a place in a student residence. The quality varies but you can find quite nice places. You need to be matriculated as a student otherwise you cannot apply for a student residence. Please note that accommodation at student residences is given first to undergraduates students in preference to doctoral students. To search for student residences please visit the website of the student union. Student union

 

Do I have to pay tax?

Do I have to pay tax?

Answer: 

Stipends are tax free. If you have an employment contract (not a stipend) you will have to pay tax and need therefore an income tax card (Lohnsteuerkarte) of the current year which has to be given to the personnel department. The tax office issues this document. You can for instance go to the tax office in Wedding.

I have some questions concerning the graduate school
How can I book a scientific course?

How can I book a scientific course?

Answer: 

All scientific modules organised by the BSRT must be booked through the online system at www.bsrt.de. You first need to log in to access the online booking.

How can I book a course at the HGS, DRS or the PoGS?

How can I book a course at the HGS, DRS or the PoGS?

Answer: 

The complementary modules that are organised in collaboration with the Humboldt Graduate School, the Dahlem Research School or the Potsdam Graduate School must be booked by direcly through the booking procedures of these umbrella organisations. This cannot be done through the BSRT.

How can I cancel a course?

How can I cancel a course?

Answer: 

It is your responsibility to plan your work in order to make time for participation in the booked courses. However, if you cannot participate due to unforeseen circumstance, you must cancel the course immediately by sending an e-mail to the BSRT coordination office or to Aleksandra Skoric ( hgs-training@hu-berlin.de) in the case of an HGS course and Dr. Sibel Vurgun ( skills-drs@fu-berlin.de) in case of the DRS.

If the cancellation is done at least two weeks before the course begins, a reason is not required. If the cancellation is notified later than two weeks before the course begins, you must submit a valid justification for the cancellation (e.g. a sickness certificate in case of illness or a letter of apology signed by the supervisor if urgent lab work prevents the you from participation in the course).

If you do not appear at three courses without informing the coordination office in advance, you will receive a written warning and the spokesperson and mentoring committee will be informed and will expect you to give an explanation.

How often do I meet my mentoring committee?

How often do I meet my mentoring committee?

Answer: 

You will meet with the mentoring committee once a year (although the aspiration is twice yearly). You are responsible for organising the meeting. The first mentoring committee meeting must take place after within six months of the start of your PhD project where you discuss your project proposal.

 

 

What do I need to prepare for the mentoring committee meeting?

What do I need to prepare for the mentoring committee meeting?

Answer: 

You need to submit a progress report two weeks before the mentoring committee meeting commences. In case it is your first mentroing committe you need to submit a project proposal.

During the mentoring committee meeting, you have to give a 15 min presentation about the current state of your project.

The mentoring committee has to give a short written report about the meeting. In order to do this you need to bring your mentoring committee the minutes form. The document can be accessed after login and can be found in the download area of the BSRT website.

Do I have to mention the BSRT in my publication?

Do I have to mention the BSRT in my publication?

Answer: 

Publications which have been suported directly or indirectly through the funding of the BSRT, have to address the BSRT in the „Acknowledgements“ with the following sentence:
"contributions were made possible by DFG funding through the Berlin-Brandenburg School for Regenerative Therapies GSC 203"

I have some general questions
I have a conflict with my supervisor

I have a conflict with my supervisor

Answer: 

To help solve such issues, regular conflict consultation hours are offered for each doctoral students of the Humboldt graduate School. This way, serious problems between the doctoral candidate and the supervisor may be resolved in advance, so that the basis for continuing to work together constructively can be re-established. Read more...

How many holidays can I take?

How many holidays can I take?

Answer: 

The stipend contracts with the Charité do not regulate how many holidays the BSRT stipend holder can take. The BSRT steering committee has therefore decided that the BSRT stipend holders shall receive as many holidays as it is usual for other PhD students in their lab. If you are a BSRT stipend holders you should discuss with your  first supervisor when you wish to take holidays and the supervisor and you have to keep appropriate records of this. If you are funded by other sources you must check your contract about information on how many holidays you can take.

What do I need to do if I am ill?

What do I need to do if I am ill?

Answer: 

In case you are ill you have to phone at your lab and let the first supervisor know that you have to stay at home. For up to three days no sickness certificate is required. However, if you have to stay off sick for more than three days you have to get a sickness certificate from the doctor and send it to the administration of your research group.

Where can I find a medical doctor?

Where can I find a medical doctor?

Answer: 

There are general practitioners (GP) and medical specialists. It is advisable to seek a GP first. He will examine you and refer you to a specialist if necessary. Many doctors in Berlin do speak English - only the receptionist might not - so you should ask at you local GP practice if the doctor speaks English. We recommend that you find a local GP in the area where you moved in before you get ill in order to know where to go when you are. If you want a doctor speaking you mother tongue you can ask at your embassy for contacts or search on the website of the "Kassenärtzliche Vereinigung" (in German only, but easy to use).

f you have a public health insurance you will have to pay 10 € medical fee per quarter when consulting a doctor. Those who have private medical care don’t need to pay the 10€. With a letter of referral you won’t have to pay the medical fee at the specialist’s practice. You can also go directly to the specialist, but without a letter of referral you will have to pay 10€. An exception is the dentist: GP’s can’t refer to them and you will have to pay the 10€ when seeing the dentist no matter if you have already paid at any other practice.

The BSRT coordination office cannot help you in finding the rigth specialist at the Charité, because we cannot give you medical advice. If you want to be refered to a specialist at the Charité ask your GP!

Which emergency numbers can I call?

Which emergency numbers can I call?

Answer: 

Here are some very useful teelphone numbers in case you need to do an emergency call. Please ask in your laboratory which number you have to dial in case of an emergency in the laboratory!

Police 110
Ambulance, fire brigade 112
Doctors on call duty (030) 31 00 31
Poison emergency hotline (030) 19240
Switschboard dental
emergency services
                                                                                                          (030) 23883578
Emergency services http://www.dasoertliche.de/Themen/Notarzt/Berlin.html
Pharmacy Emergency Service The website of the "Apotherkerkammer Berlin" provides a search engine for local pharmacies and their emergency service outside the opening hours.

 

I want to become a postdoc at the BSRT
I want to apply to the BSRT
When is the next call for application?

When is the next call for application?

Answer: 

Here you can find the next call for application. If it does not show a date, we are still in the planning process. If you want to receive an e-mail announcing our calls for applications click here and subscribe to our mailing list.

Where can I find the application form?

Where can I find the application form?

Answer: 

 

The application form is only available during call for application. Click here for the page where you can find the application form

 

 

Can I send my application by e-mail or by post?

Can I send my application by e-mail or by post?

Answer: 

The application only needs to be send by e-mail. Please prepare only one PDF file which must be no larger than 10 MB which includes 

  • a short letter of application
  • your CV including the addresses of two referees
  • copies of certificates
  • publication list
  • title and summary of doctoral thesis (no more than one page)
  • a short draft proposal (about three pages) in which the planned research in the respective focus area of the BSRT is decribed and at least two BSRT faculty members should be listed who would be most suitable to support this research project.
    Please use only the BSRT application form draft proposal (only available during call for application).
  • appendix which includes andy additional infromation important for this application

 

What do I do if I don’t receive my PhD degree before the application deadline?

What do I do if I don’t receive my PhD degree before the application deadline?

Answer: 

It is not necessary to hold the PhD degree at the time of application. However, you must have been awarded your degree prior to the enrolment into the program.

Shall I contact the supervisor who I wish to join?

Shall I contact the supervisor who I wish to join?

Answer: 

When you prepare your proposal it is very advisable that you contact the BSRT faculty members with whom you want to work if you have any technical or sientific questions regarding the project, because you may not know what is feasibel in this particular lab and what not. If you have any general questions regarding the BSRT or the application procedure, please contact the coordination office directly.

Candidates who are invited to participate in the BSRT Postdoc Career Academy will receive plenty of opportunity to discuss all questions regarding the projects during their visit in Berlin. In fact, the a main purpose of the BSRT Postdoc Career Academy is to receive help in improving the project proposal in order to either apply for funding from the BSRT or from other funding bodies.

 

I have been invited to the BSRT Postdoc Career Academy
What visa do I need for traveling to Berlin?

What visa do I need for traveling to Berlin?

Answer: 

International applicants who are invited to the final admission assessment in Berlin can usually enter Germany on a normal tourist visa. Please contact your local German Embassy for further information.

What do I need to prepare?

What do I need to prepare?

Answer: 

You will have to give a short oral presentation about project you apply for. Your oral presentation should be no longer than 8 minutes. We will interrupt presentations that are longer than this in order to keep to our schedule.

Who will evaluate my project?

Who will evaluate my project?

Answer: 

Members of steering committee of the BSRT will be present during the presentation of your project. The presentations will be not public in order to keep your proposal confidential. The steering committee members will evaluate whether your proposal will be recommeded for a final proposal. If the PI  whoes lab you would like to join is not member of the BSRT steering committee or not availabe during the presentation, you should take the opportunity to arrange an interview with this PI in order discuss the project in detail.

Can I meet other PI’s of the BSRT or guest speakers?

Can I meet other PI’s of the BSRT or guest speakers?

Answer: 

It is the purpose of the BSRT Career Academy to give you plenty of opportunity to network with the faculty. Candidates who receive an invitation will be asked to name the PIs or guest speakers whom they want to talk to. The meetings are organised on an indivídual bases and you should prepare yourself for the meetings with questions you want to ask.

I am a Postdoc at the BSRT
I want to start my new life in Berlin
What documents do I need to bring?

What documents do I need to bring?

Answer: 

Here is a list of documents you need to bring along

  • Valid passport (with entry visa)
  • Birth certificate
  • Original degree certificates and transcripts
  • Translations of degree certificates and transcripts and if they are not in English or German
  • Vaccination card

Please prepare a few copies of the different certificates and documents, because they may be required during several occasions.

Where can I stay in the first days in Berlin?

Where can I stay in the first days in Berlin?

Answer: 

You may need temporary accomodation for the first few days in Berlin to give yourself time to find a nice place to live. The Humboldt University and the Free University have their own guest houses providing temporary accommodation. Temporary accommodation is also offered at the House of Nations and the Studentendorf Schlachtensee. Please bear in mind that these guest houses are very popular so make the reservation as soon as possible and before you travel to Berlin otherwise they may already be fully booked and you will not have anywhere to stay.

 

What visa do I need to enter Germany?

What visa do I need to enter Germany?

Answer: 

If you are not German or a citizen of the European Union you will need a visa (d-type) for entering Germany. You will receive an official invitation letter from the BSRT coordination office with which you can apply for a visa. Please contact your local German Embassy as early as possible and apply for an initial (d-type), temporary single entry visa. If you want to return to your home country within two month after you arrived in Germany you need to apply for a multiple entry visa. Do not apply for a tourist visa, because this is not sufficient and would require that you return to your home country after a few month!

More information about entry visa for Germany

Do I have to take out medical insurance?

Do I have to take out medical insurance?

Answer: 

When you start doing your Postdoc work in Germany, you are obliged to have a health insurance. You must already be covered from your first day in Germany. So before you travel to Berlin please check with your health insurance if you have medical cover when you travel to Germany. If you are not covered you should take out travel insurance from any standard insurance company in your home country to cover at least your medical care during your journey and the first days in Berlin.

You need to have a health insurance according to the German standards seven days after your arrival at the latest. There are two types of medical insurance companies in Germany those belonging to the public health system which provide insurance for undergraduate students and employees and the private medical insurance companies for self employed persons and employees with a higher income. The salary with which you will start will not allow you to join a private insurance and you will need to take out insurance from the public health system. When you have signed a contract you are bound to this medical insurance company for at least 18 month.

Click here for more information on health insurance in Germany

Do I need to register my adress?

Do I need to register my adress?

Answer: 

Everybody who lives in Germany must register their German home address at the registration office (Bürgeramt). As soon as you arrive in Germany you must register your current address which may be the address of the guest house in case you have not found a flat yet. You need to take the completed registration form (Anmeldung) and your valid passport to the registration office. Be prepared that it may take 1 to 2 hours before it is your turn at the registration office. When you are registered you will receive the stamped registration confirmation (Anmeldebestätigung). You need this document when you open your bank account and when you apply for a residence permit. Each time when you move, even within Berlin, you will have to go through the same process again and get registered with your new address.

 

Do I need a bank account and how do I open one?

Do I need a bank account and how do I open one?

Answer: 

You must open a bank account. There may be differences in the banks' services and fees so have a look around. When you want to open an account the bank will require at least a confirmation of your employer or group leader that you work here, your passport and a copy of your “Anmeldebestätigung” (See "Do I need to register my address").

How do I apply for a residence permit?

How do I apply for a residence permit?

Answer: 

If you are not German citizen or a citizen of the European Union you must apply for a residence permit (Aufenthaltserlaubnis) at the immigration office in Berlin (Ausländerbehörde). You need to get the residence permit within three month after your arrival in Germany. Bear in mind that it can take up to six weeks to receive the permit so you should apply as soon as possible.

From the 1 September 2011 the electronic residence permit will be issued due to new EU legislation. You will have to carry this visa card type electronic residence permit along with your passport.

We recommend you make an appointment at the immigration office online in order to avoid long waiting hours. You must take all requested documents otherwise you will be sent back. The following documents are required to apply for a residence permit and extended visa:

  • completed application form (click here to download form)
  • two biometric passport photos
  • your valid passport plus a copy of your passport
  • stipend contract or contract of employment
  • copy of your "Anmeldebestätigung" (see "Do I need to register my adress?").
  • copy of your health insurance certificate.

Once you get your residence permit you have to give a copy to the personnel department of your institute.

 

Where can I find a nice place to live?

Where can I find a nice place to live?

Answer: 

Letting accommodation on the housing market
In Germany flats are advertised including bathroom and kitchen which is usually fitted with an electric cooker and a sink. The living room is not included so if you want to have a bedroom and a living room you have to look for a two room flat. The size of the flat is always specified as total floor area in square meters. Flats are usually unfurnished, but if you prefer a furnished flat there are specialized agents where you can look for them. On top of the rent you have to pay the costs for heating and the "Betriebskosten" which are the running costs for the entire building. You have to pay for electricity separate and you must therefore register with an electric power supplier (compare electricity costs; www.billigstrom.net). If your flat is also supplied with gas you have to register with a gas supplier. In most cases when you rent a flat you have to pay a deposit in advance which can amount up to three months rent. When you move out you will get your money back if you don’t have any liabilities towards the landlord.
Here are some important words to understand the description of the costs of an advertised flat.

  • Netto-Kaltmiete: the rent on its own
  • Heizkosten: cost for the heating
  • Betriebskosten: tenants contribution to the running cost of the building
  • Miete inklusive Nebenkosten: rent including the cost for heating and running cost for the building
     

Here are some links to search for letting accommodation on the housing market

Flats & Apartments   Apartment Sharing
 
 
 
 
   
   
   
   
   
   
   

 

Do I have to pay tax?

Do I have to pay tax?

Answer: 

Stipends are tax free. If you have an employment contract (not a stipend) you will have to pay tax and need therefore a tax ID number (Steuerliche Identifikationsnummer). You should receive a letter with the tax ID number by post after you have registered your address at the "Bürgeramt". If you did not recieve this letter or lost the tax ID number you can request it again through this form. The tax ID number will only be send by post and it can take up to 4 weeks.

I have some questions concerning the graduate school
How can I book a scientific course?

How can I book a scientific course?

Answer: 

All scientific modules organised by the BSRT must be booked through the online system at www.bsrt.de. You first need to log in to access the online booking.

How can I book a course at the HGS, DRS or the PoGS?

How can I book a course at the HGS, DRS or the PoGS?

Answer: 

The complementary modules that are organised in collaboration with the Humboldt Graduate School, the Dahlem Research School or the Potsdam Graduate School must be booked by direcly through the booking procedures of these umbrella organisations. This cannot be done through the BSRT.

How can I cancel a course?

How can I cancel a course?

Answer: 

It is your responsibility to plan your work in order to make time for participation in the booked courses. However, if you cannot participate due to unforeseen circumstance, you must cancel the course immediately by sending an e-mail to the BSRT coordination office or to Aleksandra Skoric ( hgs-training@hu-berlin.de) in the case of an HGS course and Dr. Sibel Vurgun ( skills-drs@fu-berlin.de) in case of the DRS.

If the cancellation is done at least two weeks before the course begins, a reason is not required. If the cancellation is notified later than two weeks before the course begins, you must submit a valid justification for the cancellation (e.g. a sickness certificate in case of illness or a letter of apology signed by the supervisor if urgent lab work prevents the you from participation in the course).

How often do I meet my mentoring committee?

How often do I meet my mentoring committee?

Answer: 

You will meet with the mentoring committee once a year (although the aspiration is twice yearly). You are responsible for organising the meeting.

What do I need to prepare for the mentoring committee meeting?

What do I need to prepare for the mentoring committee meeting?

Answer: 

You need to submit a progress report two weeks before the mentoring committee meeting commences. During the mentoring committee meeting, you have to give a 15 min presentation about the current state of your project.

The mentoring committee has to give a short written report about the meeting. In order to do this you need to bring your mentoring committee the minutes form. The document can be accessed after login and can be found in the download area of the BSRT website.

Do I have to mention the BSRT in my publication?

Do I have to mention the BSRT in my publication?

Answer: 

Publications which have been suported directly or indirectly through the funding of the BSRT, have to address the BSRT in the „Acknowledgements“ with the following sentence:
"contributions were made possible by DFG funding through the Berlin-Brandenburg School for Regenerative Therapies GSC 203"

I have some general questions
I have a conflict with my supervisor

I have a conflict with my supervisor

Answer: 

To help solve such issues, regular conflict consultation hours are offered for each doctoral students of the Humboldt graduate School. This way, serious problems between the doctoral candidate and the supervisor may be resolved in advance, so that the basis for continuing to work together constructively can be re-established. Read more...

What do I need to do if I am ill?

What do I need to do if I am ill?

Answer: 

In case you are ill you have to phone at your lab and let the first supervisor know that you have to stay at home. For up to three days no sickness certificate is required. However, if you have to stay off sick for more than three days you have to get a sickness certificate from the doctor and send it to the administration of your research group.

Where can I find a medical doctor?

Where can I find a medical doctor?

Answer: 

There are general practitioners (GP) and medical specialists. It is advisable to seek a GP first. He will examine you and refer you to a specialist if necessary. Many doctors in Berlin do speak English - only the receptionist might not - so you should ask at you local GP practice if the doctor speaks English. We recommend that you find a local GP in the area where you moved in before you get ill in order to know where to go when you are. If you want a doctor speaking you mother tongue you can ask at your embassy for contacts or search on the website of the "Kassenärtzliche Vereinigung" (in German only, but easy to use).

f you have a public health insurance you will have to pay 10 € medical fee per quarter when consulting a doctor. Those who have private medical care don’t need to pay the 10€. With a letter of referral you won’t have to pay the medical fee at the specialist’s practice. You can also go directly to the specialist, but without a letter of referral you will have to pay 10€. An exception is the dentist: GP’s can’t refer to them and you will have to pay the 10€ when seeing the dentist no matter if you have already paid at any other practice.

The BSRT coordination office cannot help you in finding the rigth specialist at the Charité, because we cannot give you medical advice. If you want to be refered to a specialist at the Charité ask your GP!

Which emergency numbers can I call?

Which emergency numbers can I call?

Answer: 

Here are some very useful teelphone numbers in case you need to do an emergency call. Please ask in your laboratory which number you have to dial in case of an emergency in the laboratory!

Police 110
Ambulance, fire brigade 112
Doctors on call duty (030) 31 00 31
Poison emergency hotline (030) 19240
Switschboard dental
emergency services
                                                                                                          (030) 23883578
Emergency services http://www.dasoertliche.de/Themen/Notarzt/Berlin.html
Pharmacy Emergency Service The website of the "Apotherkerkammer Berlin" provides a search engine for local pharmacies and their emergency service outside the opening hours.

 

Funding Opportunities
For young scientists at the BSRT
Travel grants to present at international conferences

Travel grants to present at international conferences

Answer: 

Doctoral and postdoctoral researchers of the BSRT are encouraged to attend international conferences dealing with regenerative therapies. The BSRT can offer travel grants to doctoral and postdoctoral researchers of the BSRT. A short application with the reasons of why this conference is important has to be submitted to the BSRT coordination office. Please use the form provided for application for a BSRT travel grant which can be accessed after login and can be found in the download area of the BSRT website. The application should also include the submitted abstract and an estimate of the entire costs. Travel grant holders are obliged to travel economically. It must be also mentioned if other travel grants are available for this conference and if the applicant will also submit an application to the other funding body.

Travel grants are granted depending on the quality of the abstract, merit, and relevance of the conference. Travel grants can only be given if money is available in the BSRT budget. The BSRT will pay a maximum of € 1000 for conferences overseas and a maximum of € 500 for conferences within Europe. Doctoral or postdoctoral researchers who have not yet received a travel grant will receive funding in prevalence to those who already received funding. Travel Grants to German National Meetings will not be supported. Within four weeks of returning from the conference doctoral or postdoctoral researchers, who received a BSRT travel grant, will have to give a presentation summarizing the conference. This presentation can be organised within the own research group. However, it must be open to all members of the BSRT and shall be announced through the BSRT coordination office at least three days in advance.

There will be four submission deadlines per year:

 

31 January  ⋅  30 April  ⋅  31 July  ⋅  31 October

 

Please submit:

  • The completed application form. It can be accessed after login and can be found in the download area.
  • The submitted conference abstract.
  • The BSRT supervision agreement if it has not yet been submitted to the BSRT coordination office.
  • A copy of the "Zulassung zur Promotion" if it has not yet been submitted to the BSRT coordination office.
  • The minutes and progress reports of the mentoring committee meetings if they have not yet been submitted to the BSRT coordination office.
 
Bitte beachten, der Verein "Freunde und Förderer der Berliner Charité e. V." vergibt ab sofort Reisestipendien für junge Wissenschaftlerinnen und Wissenschaftler. Gefördert werden Nachwuchswissenschaftlerinnen und -wissenschaftler für eine aktive Teilnahme an einem Kongress. [click here for details]
 
The Humboldt Graduate Schhool also provides travel grants. For further information click here 
Allowance for lab exchanges

Allowance for lab exchanges

Answer: 

Doctoral and postdoctoral researchers of at the BSRT are encouraged go on a lab exchange with international partner institutes to learn new approaches which will help them to progress in their research work. The BSRT can support doctoral and postdoctoral researchers of the BSRT by paying an allowance for the first three months for their trip abroad. The allowance is in accordance with the DFG guidelines (please click her for further details).

 

An application with the detailed description of the research that will be conducted during the lab exchange and the reasons why this lab exchange is important for the progress of the own research project has to be submitted to the BSRT coordination office. Please use the form provided for application for a lab exchanges which can be accessed after login and can be found in the download area of the BSRT website. The application must also mention if other grants are available for this lab exchange and if the applicant will also submit an application to the other funding bodies. The allowance for the lab exchange is granted depending on the quality of the proposed research and the justification for the lab exchange. The allowance for a lab exchanges can only be given once to each doctoral or postdoctoral researcher. Up to four young scientists can be funded per year. Lab exchanges to labs in Germany will not be supported.

Within four weeks of returning from the lab exchange, the doctoral or postdoctoral researcher, who received an allowance, will have to give a presentation summarizing their research conducted at the international partner lab. This presentation can be organised within their own research group, but it must be open to all members of the BSRT and must be announced through the BSRT coordination office at least three days in advance.

There will be four submission deadlines per year:

 

31 January  ⋅  30 April  ⋅  31 July  ⋅  31 October

 

Please submit:

  • The completed application form. It can be accessed after login and can be found in the download area.
  • The invitation of the partner laboratory where the lab exchange will take place.
  • The BSRT supervision agreement if it has not yet been submitted to the BSRT coordination office.
  • A copy of the "Zulassung zur Promotion" if it has not yet been submitted to the BSRT coordination office.
  • The minutes and progress report of the mentoring committee meeting if they have not yet been submitted to the BSRT coordination office.
Funding for joint student research assistant

Funding for joint student research assistant

Answer: 

Doctoral students of the BSRT are encouraged to set up collaborations with other doctoral students of the BSRT with the aim to develop joint research projects. The BSRT can offer funding for a joint student research assistant who can help the doctoral students in the lab.

An application not exceeding five pages with the detailed description of the planned joint research project and the reasons why a student research assistant is required has to be submitted to the BSRT coordination office. Please use the form provided for application for a joint student research assistant which can be accessed after login and can be found in the download area of the BSRT website. The funding of a joint student research assistant is granted depending on the quality of the proposed research and the justification for the necessity to have extra help in the lab. Funding for a student research assistant is available for up to six month. An extension for further six month can be granted for a successful renewal proposal of this joint research project. Funding for joint student research assistants can only be given if money is available in the BSRT budget.

The BSRT students, who received this funding, will have to give a presentation summarizing their research project. This presentation can be organised within their own research group, but it must be open to all members of the BSRT and must be announced through the BSRT coordination office at least three days in advance.

There will be four submission deadlines per year:

 

31 January  ⋅  30 April  ⋅  31 July  ⋅  31 October

 

Please submit:

  • The completed application form. It can be accessed after login and can be found in the download area.
  • The BSRT supervision agreement if it has not yet been submitted to the BSRT coordination office.
  • A copy of the "Zulassung zur Promotion" if it has not yet been submitted to the BSRT coordination office.
  • The minutes and progress report of the mentoring committee meeting if they have not yet been subitted to the BSRT coordination office.
Funding of stipend for completion of doctoral thesis

Funding of stipend for completion of doctoral thesis

Answer: 

The BSRT can support doctoral researchers who have to interrupt their doctoral project in case of pregnancy, parental leave or due to some exceptional circumstance such as a long period of illness or the need for extended care of a family member which results in their project taking longer to complete. The BSRT can provide funding of a stipend of 1000€ per month for a period of up to 12 month for the doctoral student to complete their thesis.

An application with the detailed description of the progress of the doctoral research, a detailed schedule with the work packages that need to be done to finish the thesis and an explanation why the project could not be finished in time has to be submitted to the BSRT coordination office. Please use the form provided for application for a “stipend for completion of the doctoral thesis” which can be accessed after login and can be found in the download area of the BSRT website. The application must also mention if other grants are available and if the applicant will also submit an application to the other funding bodies. The fellowship is granted depending on the quality of the proposed research and the justification for the delay in finishing the doctoral project.

There will be four submission deadlines per year:

 

31 January  ⋅  30 April  ⋅  31 July  ⋅  31 October

 

Please submit:

  • The completed application form. It can be accessed after login and can be found in the download area.
  • The BSRT supervision agreement if it has not yet been submitted to the BSRT coordination office.
  • A copy of the "Zulassung zur Promotion" if it has not yet been submitted to the BSRT coordination office.
  • The minutes and progress report of the mentoring committee meeting if they have not yet been submitted to the BSRT coordination office.
Funding opportunities at the Humboldt-Universität within the Excellence Initiative

Funding opportunities at the Humboldt-Universität within the Excellence Initiative

Answer: 

The HU provides various funding oportunities for young scientist of the HU. (Read more...) at the HU.

Funding opportunities at the Dahlem Research School

Funding opportunities at the Dahlem Research School

Answer: 

The BSRT is member of the DRS, an umbrella organisation for graduate schools at the Freie Universität Berlin. The DRS provides various funding opportunities for Post-Docs (Read more...) at the Freie Universität Berlin.

Funding opportunities at the Potsdam Graduate School

Funding opportunities at the Potsdam Graduate School

Answer: 

The BSRT is member of the PoGS, an umbrella organisation for graduate schools at the Universität Potsdam. The PoGS provides various funding opportunities for doctoral researchers at the Universität Potsdam. Read more...